Walk through the average workgroup and you will likely see an eclectic mix of printers, copiers, fax machines and multifunction systems. In many cases, you find a monochrome printer sitting next to a color printer, a copier and a fax machine. Fortunately, there is a better way that will help you reduce energy usage, overhead costs and improve end-user satisfaction.

The Costs of a Fragmented Output Fleet

A fragmented output fleet brings unnecessary costs and risks.

• Extra Energy
  Consumption Most companies are looking for practical ways to reduce their carbon footprint. Printers, copiers and fax machines use heat to fuse toner to the paper. These systems consume more energy than just about any other device in your office. Consolidating these systems into one device reduces your energy usage.
• Multiple Supplies
  Printer supplies consume an average of 30% of most office supply budget. Each system uses unique supplies. Printer cartridges often cost more than $100 a piece. In a fragmented environment, it is not uncommon to find supply closets with thousands of dollars in hoarded supplies. Consolidating devices means you reduce the number of supplies you need to stock.
• Multiple Service Partners
  With different service companies for your printers, copiers and faxes, you have more external service companies in your office increasing your risk of security violations.

Device Consolidation Strategies

New multifunction systems that can print, copy, scan and fax offer the possibility to consolidate multiple devices. Many locations will benefit from consolidating these systems. However, we know that there are some locations that still require dedicated printing, faxing or scanning capability. That is why we recommend a balanced deployment of printers and multifunction systems.

The Benefits of Consolidation

• Move Functionality to the Workgroup
  HP MFP’s have small footprints and low noise emissions. Instead of isolating large, noisy copiers down the hall in the mail room, you can now move copying, faxing and scanning capabilities to the workgroup. Most HP MFP’s fit comfortably in the workgroup. And, if you need a large one for a mailroom, we can provide these too!
• Color
  Many new printers and MFP’s can output color or black & white at the same productive speeds. This allows you to provide color output without needing separate printers for color. And you can use HP’s Color Control tools to limit or restrict color usage, helping you control your costs.
• Reduce Energy Consumption
  Now you only have to provide energy for one system instead of three separate systems. And, new multifunction systems are Energy Star compliant.
• Streamline Supply Procurement
  With fewer systems you will need to stock fewer supplies. This reduces your procurement expense and in-stock inventory.

To learn more about the benefits of device consolidation, contact us today.